Before go-live
Data transfer, reporting, escalation and retention are agreed site-by-site
Oxcardio works with partner institutions to agree a data-transfer, reporting, escalation and retention process before go-live. A site-specific data processing agreement and service specification can be provided during onboarding.
We avoid one-size-fits-all claims because each hospital has its own PACS/RIS, IT governance, patient-consent framework and local regulatory requirements. The operating model is agreed before clinical reporting begins.
Request the evidence packAvailable on request
Evidence pack checklist
- Full clinician CVs, registration details, accreditation evidence and indemnity documentation
- Service specification and reporting scope
- Proposed turnaround and escalation process
- Data processing agreement for institutional review
- DICOM transfer and technical onboarding checklist
- Retention/deletion approach agreed with the partner site
Governance domains
What is agreed before reporting starts
Clinical responsibility
Reporter credentials, signing responsibility, escalation contacts and reporting cover arrangements are confirmed before go-live.
Urgent findings
Unexpected or urgent findings require a clear route back to the local clinical team. Escalation expectations are agreed as part of the service specification.
Discrepancies
Clinical queries, addenda, discrepancy review and complaint handling are managed through an agreed institutional process.
Business continuity
Capacity, availability and cover are discussed openly so reporting commitments match the agreed pilot or service volume.
Secure DICOM transfer
Transfer options may include encrypted DICOM routing, VPN-supported pathways or other local IT-approved methods.
Access control
Access to imaging data is limited to authorised reporting clinicians and support required for the agreed service.
Data protection
UK GDPR/Data Protection Act considerations, international transfer requirements and local institutional policies are reviewed before go-live.
Retention and deletion
Retention periods, report copies and deletion expectations are agreed with each partner institution and reflected in onboarding documentation.
